Quotation Generator India 2026

A quotation is a non-binding offer indicating prices before the client commits. A proforma invoice is a preliminary invoice (closer to an actual invoice in format) used before the actual sale, often for import/export or advance payments. This generator creates both in the same format — you can title the output as either based on your use case.

Yes. If you are GST-registered, clearly state whether prices are exclusive or inclusive of GST. Best practice: show base price + GST rate + total. This helps B2B clients plan ITC claims. Unregistered businesses should note "GST not applicable" on the quotation.

A quotation alone is generally not legally binding — it is an offer to sell. It becomes a binding contract when the client accepts it in writing (or by placing an order referencing the quotation) and you confirm. Always include T&C covering payment terms, delivery, and cancellation to protect your business.

Standard validity: 15–30 days for services, 7–15 days for goods with volatile pricing. Project-based work can have 30–60 days validity. Always include a validity date — without it, you may be obligated to honour the quoted price indefinitely.

An advance percentage is the upfront payment required before work begins. Common structures: 30–50% advance for service businesses, 50–100% for new clients. Specifying advance requirements on the quotation sets clear payment expectations and reduces the risk of non-payment.